Overview of Community Association Management

Property Management Team

· A Team of professionals that administers your property; the team consists of the following:
· Property Manager
· Assistant Property Manager
· Administrator
· Sales Coordinator
· Accountant
· Account Receivable Clerk
· Accounts Payable Clerk
· Property Inspector
· Advise and provide administrative , managerial and operation assistance to the Board of Directors.
· Carry out requests of the Board of Directors.
· Exercise diligence in performing duties on the Board’s/Association’s Behalf
· Account for financial activities covered by the Management Agreement
· Performs on-site property inspections
· Solicits bids/proposals for the Board’s review
· Oversee maintenance activities

The Board of Directors

· Depending upon the terms of the Management Agreement some of the following responsibilities may be turned over to the Managing Agent.
President
· Chief Executive officer and leader of the Association
· Presides over all Board meetings
· Executes legal documents on behalf of the Association
· Primary liaison with Management.
· Attends Association Board meetings.
Vice President
· Provide a summary of the Association’s fiscal performance at Board meetings.
· Performs the duties of the President in his/her absence.
· Performs the duties of the Secretary in his/her absence.
· Performs the duties of the Treasurer in his/her absence.
· Typically shares some of the burden of the President.
Secretary
· Records the minutes of the meetings.
· Maintains the minutes of all meetings.
· Attests, by signature to the legitimacy of certain documents
Treasurer
· Insure that the financial records and reports are properly kept and maintained.·
· Performs a quality check of the monthly Financial Report, provided by Management by reconciling receipts with the bank statements and review of other reports.
Director(s)
· Attend and participate at meetings
· Be informed and prepared to make decisions at Board meetings.